Part 1. Synchronize a SharePoint library with Outlook 2010
- In your browser, navigate to the SharePoint site containing the library that you want to synchronize.
- Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate library section, click the name of the library.
NOTE: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your SharePoint administrator.
- Library tab, in the Connect & Export group, click Connect to Outlook.
- When prompted to open a program on your computer, click Allow.
- If you are prompted to confirm the operation, click Yes.
In Outlook, the library is added to the Navigation Pane under SharePoint Lists. The files in the library behave similar to e-mail messages. For Office files, click to preview the file in the Reading Pane or double-click the file to open it. Right-click the file for more options.
- If the library has subfolders and you want to have access to all of the files in Outlook, view the library at its top level and then connect it to Outlook. By default, if you are in a subfolder of a library, and then connect the library to Outlook, only the contents of that folder are connected.
- To access only the contents of a single folder in Outlook, there are two options. If the folder that contains files that you want to access in Outlook is not open, point to the folder, click the Open Menu arrow that appears, and then click Connect to Outlook. If the folder that you want to connect is already open, follow the steps to connect a library.
- After you connect a library to Outlook, you can invite other team members to connect to the library. Right-click the library name in Outlook, and then click Share This Folder.